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This serves to confirm that Allscan Trading Was responsible for the following activities on the VUP (Venetia Underground Project)
Development of a file plan (Physical Documents)
Development for a project document numbering (Electronic or Physical)
Implementation of a document management system (Eb-Docs)
Developing and implementing of the following procedures:
Document Control Procedure (including process flows and resource allocation),
Document Numbering procedure,
Retention policy (Based on national archive act),
Squad check procedure,
migration process procedure.
Allscan Trading provided the skills and resources to assist with the setup of this project and involved on this project for 3 years, until the systems and structures were established and the De Beers team could take full responsibility for the project going forward.
Loraine Theunissen
Principal Project Manager De Beers
Allscan Trading was responsible for the following activities on the Landbank project:
Development of a file plan (Physical Documents),
Development for project document numbering (electronic and Physical),
Sorting of documents based on retention periods,
Arrange full audit trails of documents (Destroyed/Re-allocated/Store Rooms),
Implementation of a document management system,
Developing and implementation of the following procedures:
Document Control procedure including process flows and resource allocation,
Document numbering procedure,
retention policy based on the national archive act,
squad check procedure and migration process procedure.
Allscan Trading provided the skills and resources to assist with the setup of this project and was involved on this project for over 1 year, Allscan visited all of the branches that were earmarked for closure to ensure that their records were intact and accessible.
B.C. Seshabela
Land Bank